Administrative Assistant, Legal & Compliance (Temporary November 2019 to March 2020)

Position: Temporary (November 2019 until March 2020)

Reports to: Director, Legal & Compliance

Department: Legal & Compliance 

Location: Victoria, BC



The incumbent is responsible for providing professional administrative assistance to the legal department.


  • Administer the Legal & Compliance e-mail account;
  • Maintain tracking while establishing prioritization of all contracts and corporate record requirements;
  • Record and maintain applicable contract documents in centralized database;
  • Route contract documentation for signature and obtain signatures from authorized representatives;
  • Distribute fully-executed contracts in accordance with established processes;
  • Retain and disseminate all corporate and legal documentation in accordance with companies’ internal controls for audit purposes;
  • Administration for Medical Legal Regulatory review board;
  • Complete and process records and forms as required;
  • Maintain Legal & Compliance and Corporate Administration filing systems;
  • Assist with Reception duties when needed;
  • Perform other duties or special projects, as requested.


  • Previous administrative assistant experience preferably in a law office;
  • Knowledge of the practices, procedures, and processes involved in contract administration (preferred);
  • Excellent teamwork and collaboration skills;
  • Proficient with Microsoft Office Suite products, including Word, Excel; PowerPoint and SharePoint;
  • Able to build effective working relationships throughout the organization to achieve goals;
  • Flexibility and willingness to solve problems to effectively escalate issues appropriately;
  • Clear and concise verbal and written communication skills and strong organizational skills, with an exceptional attention to detail;
  • Ability and willingness to work independently and effectively in a fast-paced, often changing environment.

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Accepted formats: PDF, Word Doc

Accepted formats: PDF, Word Doc