Administrative Assistant (Temporary)

Department: Corporate Development & Medical Affairs

Temporary position until December 31, 2019

Overview

The incumbent is responsible for providing assistance as directed by the Corporate Development & Medical Affairs, Administrative Assistant in providing professional and effective service to the Executive VP, Corporate Development, Senior Vice President, Clinical & Medical Affairs and their extended teams.

Responsibilities:

Administration

The administrative assistant will take an organized, “creative solution” approach to providing administrative support.

  • Coordinate International travel for executives, ensuring internal policies and controls are followed;
  • Organization of documents in the SharePoint library;
  • Complete data entry of all vendor Confidentiality Agreements;
  • Maintain vendor/partner contracts in database and coordinate/track requirements including HCP forms;
  • Data entry/Photocopying/scanning/faxing/printing documents as necessary;
  • Maintain meeting room calendars; arrange food catering requirements for meetings;
  • Coordinate conference rooms internally & externally for meetings;
  • Assist with planning venues and all related logistics for major company external events by providing partner/vendor follow up;
  • Process correspondence as necessary;
  • Process and reconciliation of invoices and expense reports;
  • Provide creative support and perform other administrative duties as requested;
  • You will agree to comply with all signatory limits as communicated by the finance function on behalf of the company;
  • You will comply with all Policies, rules, and regulations as set out and communicated by the company pursuant to good business practice.
  • Receptionist duties as required (back up)
  • Greeting visitors and coordinating staff who visit the office;
  • Answering and directing incoming calls;
  • Ensuring security register is up-to-date and security passes are assigned, collected and audited;
  • Efficient and timely distribution of mail/courier packages both incoming and outgoing.

Experience:

 Minimum of 5 years’ experience in Administration (required)


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Accepted formats: PDF, Word Doc

Accepted formats: PDF, Word Doc