Corporate Development & Medical Affairs Administrative Assistant

Reporting Line: Executive Vice-President, Corporate Development and Head of Medical Affairs

Purpose of Position:

The incumbent is responsible for providing specialized administrative support applying critical thinking to aid and assist the Executive Vice-President, Corporate Development and Head of Medical Affairs.  Effective execution of duties requires a high degree of judgement and initiative with knowledge and application of best practices in business administration.

Roles & Responsibilities:

  • Acts as an ambassador for the EVP, Corporate Development and Head of Medical Affairs both internally and externally;
  • Efficiently and actively organizes assigned calendars and activities;
  • Coordinates activities internally within the executive management team and various departments; externally with various business partners;
  • Process documentation for approvals and signatures;
  • Routinely work with highly confidential and personal information with utmost discretion;
  • Arranges internal and external meetings; conference calls; coordinates travel arrangements;
  • Take and prepare meeting notes, minutes and other records;
  • Type, proof and edit various correspondence, documentation and reports;
  • Prepares and processes more complex presentations, reports and Request for Proposals (RFP), often independently compiling first draft as directed;
  • Provide administrative assistance using advanced knowledge of MSOffice and SharePoint;
  • Exercise judgement within generally defined practices and policies in selecting methods and techniques for obtaining solutions;
  • Manage incoming communications (mail/telephone/fax) and responding/dealing with issues as appropriate;
  • Coordinates various accounting and contracting requirements on behalf of direct Managers;
  • Backup Administration/Reception coverage, if/when required; and
  • Perform other administrative duties or special projects, as required.
  • Comply with all signatory limits as communicated by the finance function on behalf of the company.
  • Comply with all Policies, rules, and regulations as set out and communicated by the company pursuant to good business practice.


  • 5+ years progressive administrative experience.
  • Positive “can do” attitude.
  • Ability to work well independently as well as a member of multiple, integrated teams.
  • Proven organizational skills with the ability to establish work priorities and remain flexible in working hours.
  • Attention to Detail (essential).
  • Excellent written and verbal communication skills (essential).
  • Intermediate to Advanced Computer skills using MS Word, Excel, PowerPoint, Outlook and SharePoint.
  • Bachelor’s degree in a business discipline (asset).
  • Public and/or Pharmaceutical company experience (asset).
  • MUST have the ability to maintain a high level of confidentiality.
  • Sound interpersonal skills.

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Accepted formats: PDF, Word Doc

Accepted formats: PDF, Word Doc